PCS Checklists

 

As your PCS gets closer, you know there will be a mountain of tasks to tackle. We’re here to help you break it down!


You’ll find expanded versions of the following checklists for the months, weeks, and days leading up to moving day in MilitaryByOwner’s PCS ebooks, along with more expert military relocation tips.


3 Months Before the Move


  • Assess finances and create a budget.
  • If you’re renting, notify your landlord of your upcoming move (but not until orders are firm in case of change).  
  • If you’re selling your home, begin preparing. List your home for sale or for rent on MilitaryByOwner.com.
  • Research the new location. Check the installation’s website and social media for information on schools, jobs, and more, read reviews on Military Town Advisor, and lean on your overseas sponsor if you’re moving overseas.
  • Start thinking about how your vehicle will get there. You may need to ship or store it.
  • Go through belongings and decide what’s worth moving. Donate the rest or pencil in a date on your calendar for a yard sale
  • Create a PCS binder with a Power of Attorney, copies of orders, and other moving documents.
  • Schedule necessary medical or dental appointments, allowing time for overseas medical clearance or EFMP family members.
  • Schedule veterinarian appointments for your pets and check due dates for vaccinations. They will also need medical clearance if moving overseas, or you may consider leaving them with your family.

Planning for a DITY ("Do It Yourself") or PPM (Personally Procured Move)


  • Make an appointment with your installation’s transportation office. You may able to complete counseling online through the DOD website move.mil.
  • Decide which rental equipment and packing materials you’ll need. Professional companies often offer partial moving assistance. Determine if temporary storage is required at either end of the trip.
  • Update your insurance policies. PPMs require up-to-date insurance policies for vehicles, trailers, and accident coverage.
  • Get accurate vehicle weights, fully loaded and unloaded. This is crucial for reimbursement.
  • Assemble all necessary receipts to submit for reimbursement. Costs that are paid include:
    • Payment for rental vehicles and packing materials
    • Moving equipment such as hand trucks
    • Gas and oil expenses
    • Weight tickets and highway tolls

One Month Before the Move


  • Double check scheduled pack and moving dates.
  • Re-confirm lodging reservations. Be positive pets are allowed, if applicable.
  • Finish assembling your PCS binder which you’ll hand carry and should include: official orders (multiple copies), passports, birth certificates, household good inventory, and other hard to replace records.
  • Contact current and new schools for documents needed.
  • Schedule shut-off and turn-on dates for old and new utilities.
  • Use the United States Post Office online services to forward mail.
  • Prepare for your meeting with the moving company representative for a household assessment. Consider addressing the following:
  • If you own a piano or other costly furniture, requesting a professional for move prep.
  • Point out professional gear.
  • Note items requiring special handling.
  • Identify high value items.
  • Discuss what you expect on moving day, including things like removing entry door, protecting bannisters, laying down cardboard or runners on high-traffic areas, taking apart furniture, packing certain items in product boxes.

Household Tasks


  • Hold the best and most organized garage sale of your military career!
  • Dig deep in the cabinets, refrigerator, and freezer and start making dinner at home to avoid wasting groceries.
  • Plan a goodbye meal with friends serving a "little bit of this and a little bit of that." Military friends will understand; non-military friends will find it funny. Send them home with a parting gift of a box of barely used spices and condiments.
  • Pick a room to begin separating pro gear for your sponsor and yourself, if needed.
  • Pick the space where movers will not enter ("do not pack" space) and store the items required for the car ride like suitcases and kid’s entertainment systems.
  • Don’t move trash or junk! Throw out half-empty beauty products, broken toys, and endless amounts of art projects collected. Clean windows and baseboards as you go; they won’t be dirty before you leave.
  • Remove window coverings, wall art, and other decorative items.
  • Clean, dry, and store outdoor furniture.
  • Begin any yard clean up if vacating a rental home or selling your house.
  • Review leases to determine if nail holes should be filled or if painting is necessary.

One Week Before the Move


  • Find new homes for potted plants.
  • Ask for items to be returned that were loaned to family and friends.
  • Ensure that clothes have been picked up from the dry cleaners.
  • Check that prescription refills have been ordered and picked up.
  • Empty your gym locker or any other place that you may have stored things.
  • Find creative meal ideas that help empty your pantry shelves, such as breakfast for dinner, finger foods, or buffet-style meals
  • Donate any unopened goods to a local food pantry.
  • Collect owners’ manuals for items. Store miscellaneous paperwork in sturdy banker’s file boxes.
  • Invest in bulk quantities of zip lock plastic storage bags. Tuck small and easily lost items into those.
  • Organize items stored in the attic and basement
  • Collect the professional items of your military spouse into one area. From binders and books to uniforms and gear, these "pro gear" items will not be counted towards your weight limit.
  • Unplug your computer 24 hours ahead of the move to ensure it has cooled down completely.
  • Back up your computer and place files on an external hard drive or cloud storage.
  • Use zip ties to wrap cords of electronics. Tape matching cords to items. Keep remotes with items, batteries removed.
  • Scrub clean and dry out any trash cans or recycling bins you plan to move.
  • Unplug portable air conditioner units and dehumidifiers and allow them to dry out.
  • At least 24 hours before the movers arrive, disconnect the refrigerator and washing machine to allow them to drain and dry out.
  • Make arrangements for your children and your pets to be out of the house on moving day.
  • Move items to the space you’ve identified as the "do not pack" area. Items you place here will be things you don’t wish the movers to handle and might include:
    • Remotes, cable boxes, modems, and routers from your local cable provider
    • Suitcases with clothes and toiletries
    • Prescription drugs
    • High value jewelry
    • Cash
    • Wallet or purse
    • Keys
    • Cell phones, laptops, and other electronics
    • Chargers
    • Firearms
    • Trash cans or bins you don’t plan to move
    • Supplies needed for cleaning before departure

Moving Day!


  • Supervise the moving crew as they pack your goods and load the moving van.
  • Set up fans to keep air circulating as the moving crew works.
  • Provide food and drink and an optional gratuity to each crew member.
  • Before the crew leaves, check that each room, cupboard, drawer, and shelf has been emptied.
  • Finalize any paperwork and share contact information with the moving van driver.

Find even more checklists for arrival day and moving into your new home with MilitaryByOwner’s ebook, Bloom Where PCS Plants You.


By Jen McDonald